Privacy Policy

Effective Date: July 15, 2026

This Privacy Policy describes how the Arabian Working Western Alliance (“we,” “us,” or “our”) collects, uses, discloses, and protects information when you use https://nomination.arabianworkingwestern.com/ (the “Service”).

1. Information We Collect

We may collect information you provide directly through the Service, including:

Your name, email address, phone number, mailing address, and other contact information.
Horse, owner, breeder, and nomination-related information you submit through forms.
Payment-related details needed to complete a transaction, such as billing name, billing address, transaction amount, and payment status.
Communications you send to us for support or administration.

We may also collect limited technical information automatically, such as IP address, browser type, device information, pages visited, and basic usage data, if analytics, logs, or security tools are enabled.

2. How We Use Information

We may use the information we collect to:

Provide and operate the Service.
Process nominations, enrollments, submissions, and related payments.
Communicate with you about confirmations, deadlines, updates, corrections, support, and account activity.
Maintain records and administer related programs.
Detect fraud, abuse, security incidents, or unauthorized activity.
Comply with legal, tax, accounting, and regulatory obligations.

3. Stripe and Payment Processing

Payments made through the Service may be processed by Stripe or another third-party payment processor. Stripe’s Privacy Policy explains how it collects, uses, retains, discloses, and safeguards personal data provided to it.

We do not store full credit card numbers or full payment card details on our own servers unless expressly stated otherwise. Payment information you submit may be collected and processed directly by Stripe under Stripe’s own privacy terms and legal agreements.

4. Cookies and Analytics

The Service may use cookies, server logs, pixels, or similar technologies to keep the Service functioning, understand traffic patterns, improve performance, and protect against abuse.

5. How We Share Information

We may share information:

With service providers that help us operate the Service, such as payment processors, hosting providers, email providers, analytics providers, and security vendors.
When necessary to process submissions, payments, or program administration.
To comply with law, regulation, court order, or lawful request.
To protect rights, safety, property, users, or the Service.
In connection with a business transfer, merger, sale, or reorganization.

6. Data Retention

We retain information for as long as reasonably necessary to provide the Service, maintain records, resolve disputes, enforce agreements, comply with tax and legal obligations, and support program administration.

7. Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information, including HTTPS and access controls.

While reasonable safeguards are used to protect information, no method of transmission over the internet or electronic storage is completely secure, and absolute security cannot be guaranteed.

8. Your Rights and Choices

Depending on where you live, you may have rights to request access to personal information, request correction of inaccurate data, request deletion, or withdraw consent where consent is the basis for processing.

To make a privacy request, contact us at WorkingWestern@gmail.com. Verification of identity may be required before completing a request.

9. Children's Privacy

The Service is not intended for children under 13, and personal information is not knowingly collected from children under 13 without appropriate authorization. If information from a child under 13 is believed to have been collected in error, it should be deleted as required by applicable law.

10. Third-Party Links

The Service may contain links to third-party websites or services. We are not responsible for the privacy, security, or content practices of third parties, including Stripe or any linked site.

11. Changes to This Policy

This Privacy Policy may be updated from time to time by posting a revised version with a new effective date. Continued use of the Service after changes are posted means the updated policy applies going forward.

12. Contact Information

For questions or privacy requests, contact:

Arabian Working Western Alliance
P.O. Box 42
Raymore, Missouri 64083
Email: WorkingWestern@gmail.com
Phone: (715) 638-0369